Registration

EARLY FEE

September 6-January 31, 2018
SEK 3900 excl. VAT

LATE FEE

February 1-April 1, 2018
SEK 4900 excl. VAT

ON-SITE FEE

From April 2, 2018
SEK 5500 excl. VAT

Registration fees
Registration fees include attendance to all sessions, conference material, lunches and refreshments in the breaks during the conference days, Welcome Reception and discounted fee to the Gala Dinner.

Registration Instruction for Poster Authors
According to the conference registration policy each accepted ESSENCE 2017 poster must have at least one full registration attached to it before August 31, 2017 in order to be included in the poster session.

Visa Letter Enquiry
All participants who need a Visa Confirmation Letter are requested to send an email providing the information below to essence@meetx.se. Please note that visa application letter will be sent only after completed and fully payed registration.

Full Name
Company
Date of Birth
Passport No.
Date of Expiry
Date of Issue
Place of Issue

Social Events
Welcome Reception, Tuesday April 10
Hosted by the city of Gothenburg
Place: at the conference venue – Svenska Mässan
Gala Dinner, Tuesday April 10
Place: at the conference venue – Svenska Mässan
Price: discounted fee for registered delegates SEK 300 excl.vat

More information about social events will be published soon.

Hotel booking
A number of hotel rooms in different price categories have been pre-booked in Gothenburg for the event. Hotel Gothia Towers is the venue hotel located in direct connection to the conference facilities. Read more about the hotels here.

Book your room via the online booking service when you register for the conference.

VAT on fees
The fees are stated in SEK excluding Swedish VAT. Please note, in accordance with Swedish Value Added Tax (VAT) requirements, any company or organization from a country outside Sweden with a registered VAT number (or equivalent tax registration number for companies outside of the EU) is NOT required to pay Swedish VAT for registration fee attending the ESSENCE conference in Sweden. Delegates from Sweden are required to pay VAT.

Delegates from Sweden and private persons are required to pay VAT on registration fee (25%), social events (25%) and hotel (12%).

All delegates are required to pay VAT on social events (25%) and hotel (12%).

Important information
Please observe that the stated VAT number needs to be correct when registering for the conference. If the wrong VAT number is stated in the registration form a changing fee of SEK 250 will be charged and you will also be charged the VAT amount (25%). This mistake could also incur a penalty from the Swedish tax office for false information.

For EU countries; if you are unsure of the VAT number, click here to check and validate your VAT number.

Please have your VAT/tax registration number ready before you start the registration process.

Method of payment
All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:
Credit card – Visa or MasterCard. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days.

Cancellation of registration and social events
Until August 31 2017, cancellation is possible and you will be refunded the conference fee less a administrative cost of SEK 1000. We regret that no refunds can be made for cancellations received after August 31, 2017. If you cannot attend the conference, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged. All changes should be done in written form to: essence@meetx.se

Cancellation of hotel
When the reservation is confirmed until 8 weeks before arrival, no charge will be taken if reservation is cancelled.
From 8 to 4 weeks before arrival – 50% of the total cost of the reservation will be charged.
From 4 to 2 weeks before arrival – 75% of the total cost of the reservation will be charged.
We regret that no cancellation within 2 weeks before arrival will be refunded.

Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations has to be made directly in written form to Sweden MEETX and not to the hotel. It is possible to transfer your booking to another person.